![]() ![]() Granted, if you are someone who calls a lot of people, it could definitely be beneficial to keep that Calls list for when you are in an undisturbed area and in calling mode. Simply put, if you are physically in the office, there is no sense in looking at the actions available in the At Home context since you can't do anything about them at that time and place.ĭavid Allen suggests having a context for At Computer and Calls, but since technology such as computers and phones have become ubiquitous, those may not apply in the same way for everyone. ContextsĬontexts are defined as being the constraints put on us in different ways. When handling the particular action, it can simply be deferred if I have already been in contact with the person recently, or make sure something happens by creating an action or contacting him/her directly. This means that every once in a while, an action will pop up with a name in my short dashes context, telling me to reconnect with the person in question. I have a special single-action project under my Friends & Family area called TLC, which have repeating actions for each person I want to keep in touch with but won’t necessarily do on a regular basis without a gentle reminder once a month or so. It doesn't matter if it ends up being uncategorized for a while as long as I give the project a verbose description, since I know it will end up in the proper folder at least during the weekly review. When processing something in the Inbox and realizing it should be part of a new project, I simply type the project name into the project field and press cmd+enter to create it at the bottom of the projects list. I have noticed a cognitive overhead having to think about filing each time a new project is added, which is why I simply refrain from doing that. Adding Projectsĭuring my weekly review, which I will discuss in detail later, I make sure to file projects under their respective area of responsibility. For your situation, professional areas could instead include "Development", "Infrastructure", "Support", or maybe only having "Current Clients" if you are managing a lot of customers and their respective actions. It all depends on your roles, so these examples should be seen as guidelines. Professional areas of responsibility could include: For my personal role, some of the areas can include: The next level within these role folders contain areas of responsibility for the particular role. For me personally, it makes sense to define separate trees for my different roles in life, one for "Personal" and one for "Unomaly", where I currently work. You’ve got to think about the big things while you’re doing the small things, so that all the small things go in the right direction.- Alvin Toffler Table of ContentsĪ central part of setting up OmniFocus is defining the projects list in a way that makes sense for you. Instead of letting work be defined by others, you are defining your work to be aligned with your goals. This is where you start to define goals and pave a path ahead. The last part is about looking upwards and onwards to the bigger things than the daily grind of going from task to task. The second part is the implementation step where the author David Allen guides you through the big task of setting up your own GTD system from scratch. The book is fairly short and is divided up into three parts, where the first is mostly about the underlying theory and why it works. If you are not already familiar with the Getting Things Done methodology, I strongly suggest that you to read the book before implementing the things I mention here. Since my GTD setup is an ever evolving organism, this can only be seen as snapshot in time for when this article is written, and the real changes will be visible when I write the 2017 edition of this very post and highlight the differences. I have written countless posts on OmniFocus and the Getting Things Done methodology, but this is the very first time I have gathered my entire workflow and setup into a single piece. ![]()
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